School Management of Medications Policy

General Medication Information

1. ADCCA desires for the parents/legal guardians to consider a medication administration plan which avoids or minimizes school-day doses. This will limit and provide fewer classroom disruptions and ensure a more academic focus for the student.
2. It is the responsibility of the parent/legal guardian to provide, at a minimum, a yearly review and update the student’s health and medication information with the school records.
3. Cough drops must be provided by the parents/legal guardians with a note to administer them to the student. (Refer to Medication Administration later in this policy.)
4. Students are not to self-carry or self-administer medications; see exceptions under Medication administration, later in this policy.
5. Medications given to the student during the school day must be in an appropriately labelled container. (Refer to Medication Administration later in this policy.)
6. Medications given to the student during the school day must have the appropriate form completed and submitted to the office. (Refer to the Medication Documentation, later in this policy.)
7. Medication Authorization Forms and other Health Plan forms are available at the school office.

Medication Authorization and Health Plan Forms

Please contact the office for any necessary forms.

Medication Documentation

The following information gives additional details regarding the Authorization Forms listed above in the Medication Authorization and Health Plan Forms.

1. Written instructions, a parent/legal guardian’s signature, and a licensed prescriber’s signature are required for the administration of:
   1. Prescription medication and OTC medication that is to be given daily for greater than 10 school days, or
   2. Nonprescription drug product in a dosage other than the recommended therapeutic dose on the label, regardless of the number of days given, or
   3. Prescription medication to be given as needed for the school year, or 
   4. Medication product that contains aspirin.
2. Written instruction and a parent/legal guardian’s signature are required for administration of prescription or OTC medications to be given daily for less than 10 school days. The licensed prescriber’s signature is not required unless the recommended therapeutic dose differs from the OTC label.
3. Written instructions should include:
   1. The name of the drug and its strength.
   2. The dose to be given.
   3. The approximate time medication is to be taken.
   4. The diagnosis or reason the medication is needed.
   5. A list of adverse effects that may be reasonably expected.
   6. Contraindications in administering the medication.
4. Parent/legal guardian authorization and acknowledgement is required by signing and dating the Authorization Form.
5. Medications without completed form(s) in the areas described in the policies above (as applicable) will not be given and will be sent home.
6. Authorization for prescription, OTC medication and stock OTC medications must be obtained annually and when changes occur.

Medication Administration

1. All prescription medications must be supplied in a correctly labeled pharmaceutical container.  It should include: student’s name, medication name, medication strength, medication dose, frequency/time of administration, method of administration, directions, and current date. When asked, pharmacies will create a “school” label/container.
2. All OTC medications must be in their original container and should include the manufacturer’s label with ingredients, dosing recommendations, and possible drug interactions adn/or warnings. The student’s name will be written on the container, by the office.
3. A self-injectable epinephrine device or inhaler may be self-carried and be self-administered by the student if authorized by the student’s licensed practitioner.
4. Cough drops and throat lozenges may be self-carried and self-administered with a note from the parent/legal guardian. The note must include the student’s name, date, request, and a parent/guardian’s signature. Privileges will be revoked if the student shares his/her lozenges.
5. Whenever possible, parents/legal guardians should hand-deliver prescribed and OTC medication to the student’s teacher. 

School Responsibilities

1. All medications (prescription and OTC) will be administered to the student by one of the following:
   1. ADCCA school personnel designated by the headmaster, or
   2. A parent or legal guardian of the student.
2. School personnel authorized by the headmaster to administer medication to students shall see that the medication is given within 30 minutes before or after the time specified by the Medication Authorization Form.
3. All medications will be stored in a secure location and inside a securely locked, clean container or cabinet accessible to the persons administering it but not to unauthorized persons.
4. Controlled substances shall be counted and reconciled when a refill is brought in, with verification by another school personnel. The amount of medication and initials of personnel who verified the medication count shall document the above information.
5. All Medication Authorization and Health Plan Forms will be retained with ADCCA, in a locked location for four years.
6. Unused medication not picked up by the parent/legal guardian within 5 business days after the completion of the school year or when the medication has been discontinued will be properly destroyed and disposed of by ADCCA.

Student Health and Safety Policies

Student Immunization Policy

All students attending ADCCA must be compliant with the Wisconsin Student Immunization Law. In order to avoid exclusion from attending classes, students will have until the 30th day of school to provide the appropriate documentation of immunization(s) or an up-to-date signed waiver.

Minor Injury and Illness Care

ADCCA will provide limited first aid in case of minor injuries (e.g. bandaids, ice, etc.) and provide comfort for minor illness. Over-the-counter medications will not be given without written parent/legal guardian consent. If the student is unable to return to the classroom to participate in classroom activities, the student will be sent home. A staff member of ADCCA will make every effort to contact a parent/legal guardian, designee, or emergency contact person to coordinate the timely pick up of the student.

Guidelines for Keeping Sick Children Home

To protect students from communicable illnesses, students infected with certain diseases are not allowed to come to school while contagious. If a parent suspects that his or her child has a communicable or contagious disease, the parent should contact the school so that other students who might have been exposed to the disease may be alerted according to the Department of State Health Services. Refer to the Wisconsin Childhood Communicable Diseases chart at the following link for detailed information of the above and other communicable diseases.  https://www.dhs.wisconsin.gov/publications/p4/p44397.pdf 

A student with any of the following symptoms must not attend school or will be sent home from school until the student is free from the symptoms listed below: 

1. Oral temperature of 100.4 degrees or greater. Students must be fever-free for 24 hours, without fever-reducing medication, i.e.; Tylenol, Motrin, Advil, before re-entry. 
2. Vomiting or diarrhea must be symptom-free for 24 hours, without medication, before re-entry. 
3. Unable to practice good hygiene with an excessive cough.
4. Undetermined rash over any part of the body accompanied by fever. Any rash, of which the cause is unknown, should be checked by a physician before the student returns to school.
5. Red, draining eyes, intense itching with signs and symptoms of secondary infection.
6. The student is diagnosed with a bacterial infection. The student may not return to school until he/she has been on antibiotics for 24 hours. 
7. Open, draining lesions or wounds. 
8. Lice or nits on the shaft of the hair. 
9. The student is feeling too ill to participate in normal school activities including outdoor recess.
10. For any infection, antibiotics must be taken for a minimum of 24 hours before re-admittance to school. A certificate of the attending physician attesting that the child does not currently have signs or symptoms of a communicable disease or to the disease’s non-communicability in a school setting; may be deemed necessary for re-entry into school. 

Students should be symptom-free for 24 hours before returning to school. 

Emergency Medical Treatment

In the unusual circumstance of a sudden or severe illness, injury, or other medical emergency, the school may act with prudence and call 911 for medical assistance, consultation, or transportation.  EMS personnel will not administer any non-life-threatening medical treatment or transportation without a parent/guardian’s consent. Designees may not give consent for any medical treatment or transportation for a non-life-threatening condition unless a parent/legal guardian has given written consent to do so.

Implied Consent

Regarding minors, if a parent/legal guardian is not immediately available or cannot be reached in a timely manner to provide consent for treatment in a severe or life-threatening/grave situation and the delay in treatment would cause death or a serious loss of the student’s health, care may be provided without prior consent of a parent/legal guardian. It is implied that if the parent/guardian was present, they would consent to the care provided to save their student’s life or prevent serious loss.

As defined by the Wisconsin State Legislature Statute: 632.85, Implied Consent is assumed if a lack of immediate medical attention will likely result in any of the following:

1. Serious jeopardy to the person’s health
2. Serious impairment to the person’s bodily functions
3. Serious dysfunction of one or more of the person’s body organs or parts

The determination of a life-threatening/grave or serious loss to the student’s health will be made with the help of the EMS personnel. Some examples of urgent conditions in which Implied Consent is used and treatment is given may be: anaphylactic shock, severe bleeding and respiratory or cardiac arrest. ADCCA is not liable for the costs of the EMS personnel medical assistance, consultation, or transportation. Such costs remain the responsibility of the parent/legal guardian.

Medical Needs

It is the parent’s responsibility to make the school aware of any allergies or medical information necessary for the health and safety of their child.

Personal Hygiene

All students of ADCCA must be independent in toileting. When an accident occurs, it is the responsibility of the parent to assist the child and to provide clean clothing. If there are repeated ‘accidents’, a meeting with the parents, teacher, and headmaster will be held to evaluate the situation. Appropriate action will be taken based on what is in the best interest of all students and the school.

Head Lice Policy

If a student is found to have live lice, his/her parent(s) will be notified and treatment will be recommended. The student will need to be picked up from school. Treatment needs to occur at home before the child can return to school the next day. The student will be checked the next day upon arrival at school. If found to have live lice, the student will need to be picked up again.

Weapons

No guns, knives, or weapons of any kind are allowed to be brought on the school grounds by students.

Security

A designated security person will be carrying a firearm at all times at our school.

Parent Involvement Policy

And you, fathers, do not provoke your children to wrath, but bring them up in the training and admonition of the Lord. Ephesians 6:4

As a support and extension of the family unit, ADCCA considers the family to be of first importance to a child. God, through His Word, the Bible, indicates that the family is the most important human institution He designed. We strive to support the family and respect parental authority and responsibility in all we do.  

ADCCA believes in the concept of “in logo parentis,” that is, in the place of the parent. At the core of our philosophy of education is the conviction that parents are ultimately responsible for the education of their children. We see ourselves as “subcontractors” of the parents. The parents are the contractors, the ones who are responsible for getting the job done. Our authority and our task are delegated to us from the parent. Therefore, we strongly encourage parental involvement in our school. We work hard at communicating with our parents to keep them abreast of their child’s progress academically, spiritually, and behaviorally. At ADCCA, we are continually seeking ways to actively involve parents and family of our students in the programs of the school.

Families may:

1. Visit the school/class. Please call ahead out of courtesy to the teacher to make sure the time you’d like to visit is conducive to the learning taking place.
2. Serve as story-readers, guest artists, or offer their special talents.
3. Attend all Parent/Teacher Conferences. Informal conferences may be held anytime at a parent’s request.
4. Closely monitor and praise their child’s progress by reading all teacher notes and papers sent home and responding accordingly.
5. Volunteer for lunch and recess duty on occasion upon completion of an approved background check.
6. Volunteer their time and effort to help with the school’s fundraisers and events.

Parent/Teacher Contact

If parents wish to talk with a teacher, the school asks that they please email or leave a message with the teacher to make an appointment. The school understands that it is convenient for parents to stop in before the school day starts; however, this tends to be a busy time since teachers are responsible for supervising their students and are preparing for the school day. After school, teachers may have appointments or meetings and may not be able to talk. Out of respect for their time and responsibility to their students, we ask parents to email or call ahead. All of our teachers are more than willing to talk with parents and appreciate input from them.

Academic Policies

Promotion

New students must take an academic assessment prior to acceptance and meet the school’s grade level criteria to be accepted into the next successive grade level.

Current students must meet or exceed grade level expectations in all subject areas.

Student Withdrawal Policy

If a parent withdraws his/her student prior to the end of the grading period and the student does not complete all school work for that grading period, the student will receive an incomplete on his/her report card for each course of the grading period. In addition, the parent must be current and complete all financial obligations to the school or grades/school records will be withheld and not transferred until payment is received.

Homework

Homework is an essential part of education. As such, students at all grade levels will have

assignments to work on and complete on a daily basis. Parents should be supportive of this

policy by providing a suitable, quiet place to work, free from intrusion by other family members

and the various media. Homework should be an opportunity for practice or for the acquisition of background material. All assignments must be turned in on time. Expulsion could result from continual missing assignments and/or lack of parent/student involvement in the child’s education.   

Failure of Homework Completion Policy

Failure to complete homework consistently will result in the following steps. Progression to the next step will occur if the child continues to have incomplete work.

Step 1: Meeting with teacher, parents, and student

Step 2: Meeting with headmaster, parents, and student

Step 3: Meeting with the Board, the parents, and the student. Continued admission to ADCCA will be determined.

Planned Absences and Work Requests

When a planned absence is scheduled, please let the classroom teacher know as soon as possible. Teachers will do their best to get the work prepared before the student’s absence, but it cannot be guaranteed. Teachers work hard to make sure lessons are posted by 5pm on the Saturday before the work week. Parents are asked to make use of these plans for their upcoming absence. 

Curriculum Requests

In order to protect the time of our teachers, and to be fair to those who are paying for our product, teachers are not allowed to share curriculum with outside students. We also ask that parents not share Armis Dei Curriculum with others outside of the school. 

Academic Textbooks and Supplies

Students are required to buy and are responsible for all their textbooks, novels, and necessary supplies. A supply list will be made available in July.

Video Viewing Policy

Videos may be used on rare occasions to assist in helping students grasp a concept. We will not use videos for entertainment, in place of recess, as a reward, or when a concept can be taught by other teaching methods. Videos must meet a specific curricular objective and will not have profane language or sexually explicit material. Teachers must receive prior approval from the headmaster to show a video. Teachers are responsible for previewing videos to ensure that they are appropriate.

Physical/Learning Disabilities

Children with a severe learning disability will not be admitted to ADCCA due to the lack of adequate staff, funding, and facilities. Children who have been diagnosed as having a learning disability after enrollment will be required to meet the same academic standards as the other children in their grade level and will be given as much individual instruction and encouragement as their classmates. While there are some services, according to the law, that public schools must provide to private school students (e.g. speech and language), it is the responsibility of the parent to initiate the process by contacting the student’s teacher and the headmaster to inquire if services are available.

Adherence to this policy is based upon the following definitions:

Severe Learning Disability– Any condition in a potential student which would require a separate classroom, program, and staff in order to provide the educational services desired by the parents.Learning Disability– Any condition in a potential student which does not require a separate classroom, program, and staff in order to provide the education services desired by the parents. For the purposes of this policy, it is not important whether or not the condition was accurately diagnosed and is a genuine learning disability.

Enrollment/Registration Policy

All Students and Families

1. Families must complete the online enrollment form.
2. Priorities are determined by the date the registration was received. (See date table below.)
3. Unregistered existing families become prioritized by the next category and along with all new families as each time frame closes.
4. A waiting list will be created based on priority of date registered in the event that classes reach capacity.

Existing Students and Families

Beginning January 23 of the current school year, existing families may begin the enrollment process for the next school year and pay their registration fee to guarantee their spot for all attending students as well as application fee for each new family member for the following school year. 

New Students and Families

Beginning February 21 of the current school year, new families may begin the enrollment process for the next school year and pay their registration fee to guarantee their spot for all attending students as well as application fee for each new family member for the following school year. 

Registration Fees

Admission Policy

ADCCA practices a biblical philosophy of admissions, not discriminating based on sex, race, color, or national origin. Parents must attend one ADCCA informational meeting and read through the Mission Statement, the Statement of Faith, the Parent/Student Handbook, watch videos prior to application, and read the books prior to the parent/student interviews.

Videos

1. https://youtu.be/wmVNLWFA8Nc
2. https://youtu.be/PGPBOdc14vY
3. https://www.youtube.com/watch?v=prqAR2zlTCc
4. https://www.youtube.com/watch?v=lv1FGcJG6GY

Books

Copies can be obtained to borrow from ADCCA.

1. Classical and Christian Education by Gregg Strawbridge
2. Character Driven College Preparation by John WilliamTurner

Complete an Application

1. Applications must be received by June 1 to be considered for the 2023-2024 school year (some exceptions may be permitted, please inquire).
2. Be advised that references are required with the application.

– Pastor recommendation 

– Previous teacher recommendation

3. Provide any special learning tests, records, or other necessary documents.
4. Provide transcript and/or report cards from previous school or homeschool.
5. In order to complete the new student’s application, payment of $20 per student applicant is to be paid. In the event that the family withdraws their application or chooses not to enroll a particular student, the application fee is non-refundable for each student.
6. Applications will be processed as they are received.

– Family interviews will be scheduled after the application and fee is received and processed.

Family Interview With the School Board

1. The purpose of the family interview is to determine the compatibility of the family’s goals with the school’s mission, vision, philosophy, and methods.
2. The interview will also focus on the student’s character and desire to enroll at ADCCA.
3. Both parents (if applicable) along with their student(s) must be present at the interview.
4. The interview with the parents will take approximately 45 minutes.
5. The evaluation of the student will take approximately 45 minutes.
6. Within two weeks after the interview you will be notified of your application status (accepted, denied, or pending) or if more information is needed.
7. Any necessary testing in math and reading will be completed for each new student so that student placement is in the grade where he/she has the best opportunity for academic success.

Registration

1. After being accepted to ADCCA, you will receive an acceptance email with registration instructions.
2. Registration secures your student’s place in class. Registrations will be processed in the order in which they are received.

Admission Requirements for Students

1. Pre-Kindergarten applicants must be at least 4 years old and Kindergarten applicants must be at least 5 years old by June 1st of the current school year. Minimum age requirements continue in this manner for each grade level.
2. If a child has successfully completed the previous year, he/she will proceed to the next grade level. New students will be assessed individually so that they can be challenged with a curriculum appropriate to their needs and abilities.
3. The child should understand that his/her parents have delegated their authority to ADCCA while the child is in school. He/she is therefore subject to the instruction and discipline of the teachers and staff while at school.

Admission Requirements for Parents

1. During the parent interviews with the headmaster and school board, at least one parent must be willing to clearly articulate a personal and saving relationship with Jesus Christ. In addition, both parents should have a clear understanding of the biblical philosophy and functioning of ADCCA. Both parents must read the Statement of Faith and understand that it constitutes the doctrinal beliefs of the school and that its truths will be purposefully and clearly taught to their children who are enrolled at ADCCA. These matters will be reviewed in the personal interview.
2. Parents must be willing to cooperate with the policies of the school board. Parental non-compliance or interference with school policy is grounds for student expulsion.
3. Both parties, prior to final admission of the student(s), should understand the financial arrangements between the school and the parents.
4. By enrolling a student in ADCCA, a parent explicitly agrees to be an active part of the educational process. Parents are committing to encourage students in their course of study, including taking proper steps to ensure accountability at home, be it proper rest, nutrition, and/or the adequate time and place for homework.